CITY COUNCIL AGENDA

Atascadero City Hall Annex
6907 El Camino Real
Atascadero, CA 93423
April 27th ,2010

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REGULAR SESSION: 6:00 P.M.

PLEDGE OF ALLEGIANCE: Mayor Fonzi

ROLL CALL:
Mayor Fonzi
Mayor Pro Tem O’Malley
Council Member Béraud
Council Member Clay
Council Member Kelley

APPROVAL OF AGENDA: Roll Call

Motion and Vote

PRESENTATION:

1.

Employee Service Recognition Awards

A.

CONSENT CALENDAR

Motion and Vote

(All items on the consent calendar are considered to be routine and non-controversial by City staff and will be approved by one motion if no member of the Agency Board or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Agency Board concerning the item before action is taken. DRAFT MINUTES: Agency meeting draft minutes are listed on the Consent Calendar for approval of the minutes. Should anyone wish to request an amendment to draft minutes, the item will be removed from the Consent Calendar and their suggestion will be considered by the Agency Board. If anyone desires to express their opinion concerning issues included in draft minutes, they should share their opinion during the Community Forum portion of this meeting.)

1. City Council Meeting Draft Minutes – March 23, 2010

Recommendation: Council approve the Draft Meeting Minutes of March 23, 2010. [City Clerk]

2. City Council Special Meeting Draft Minutes – April 1, 2010

Recommendation: Council approve the Draft Special Meeting Minutes of April 1, 2010. [City Clerk]

Santa Rosa Road Rehabilitation Project Award - City Bid No. 2009-009

Fiscal Impact: $556,648.85
Recommendations: Council [Public Works]
1. Authorize the City Manager to execute a contract with Ferravanti Grading and Paving in the amount of $556,648.85 for construction of the Santa Rosa Road Rehabilitation Project; and,
2. Authorize the Public Works Director to intermittently close portions of Santa Rosa Road during the construction period; and,
3. Authorize the Director of Public Works to file a Notice of Completion with the County Recorder upon satisfactory completion of the project. [Public Works]

4. Weed/Refuse Abatement Program

Fiscal Impact: The costs and revenues associated with the Weed Abatement Program vary from year to year and are dependent on property owner non-compliance. The fees are placed on the San Luis Obispo County Special Tax Assessment for the fiscal year 2010-2011 Tax Roll.
Recommendation: Council adopt the Draft Resolution, declaring vegetative growth and/or refuse a public nuisance, commencing proceedings for the abatement of said nuisances, and placing all abatement fees on the San Luis Obispo County Special Tax Assessment for the fiscal year 2010-2011 Tax Roll. [Fire]

5. Apple Valley Assessment Districts

Fiscal Impact: Annual assessments for 2010/2011 will total $38,430 for road/drainage system maintenance and $22,120 for landscape and lighting maintenance. These amounts will be assessed to the owners of parcels in Apple Valley.
Recommendations: Council
1. Adopt Draft Resolution A initiating proceedings for the levy and collection of annual assessments for Atascadero Street and Storm Drain Maintenance District No. 01 (Apple Valley) for fiscal year 2010/2011; and,
2. Adopt Draft Resolution B accepting and preliminarily approving the Engineer’s Annual Levy Report regarding the Atascadero Street and Storm Drain Maintenance District No. 01 (Apple Valley) ; and,
3. Adopt Draft Resolution C declaring the City’s intention to levy and collect annual assessments within Atascadero Street and Storm Drain Maintenance District No. 01 (Apple Valley) in fiscal year 2010/2011, and to appoint a time and place for the public hearing on these matters; and,
4. Adopt Draft Resolution D initiating proceedings for annual levy of assessments for the Atascadero Landscaping and Lighting Maintenance District No. 01 (Apple Valley) for fiscal year 2010/2011 pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code; and,
5. Adopt Draft Resolution E for preliminary approval of the Annual Engineer’s Levy Report for the Atascadero Landscaping and Lighting Maintenance District No. 01 (Apple Valley) for fiscal year 2010/2011; and,
6. Adopt Draft Resolution F declaring the City’s intention to levy and collect assessments for the Atascadero Landscaping and Lighting Maintenance District No. 01 (Apple Valley) for fiscal year 2010/2011. [Administrative Services]

6. De Anza Estates Assessment Districts

Fiscal Impact: Annual assessments for 2010/2011 will total $50,224 for road/drainage system maintenance and $17,458 for landscape and lighting maintenance. These amounts will be assessed to the owners of parcels in De Anza Estates. The City General Fund will contribute $710 for the fiscal year 2010/2011 for half of the maintenance costs of the trails.
Recommendation: Council
1. Adopt Draft Resolution A initiating proceedings for the levy and collection of annual assessments for Atascadero Street and Storm Drain Maintenance District No. 03 (De Anza Estates) for fiscal year 2010/2011; and,
2. Adopt Draft Resolution B accepting and preliminarily approving the Engineer’s Annual Levy Report regarding the Atascadero Street and Storm Drain Maintenance District No. 03 (De Anza Estates) ; and,
3. Adopt Draft Resolution C declaring the City’s intention to levy and collect annual assessments within Atascadero Street and Storm
Drain Maintenance District No. 03 (De Anza Estates) in fiscal year 2010/2011, and to appoint a time and place for the public hearing on these matters; and,
4. Adopt Draft Resolution D initiating proceedings for annual levy of assessments for the Atascadero Landscaping and Lighting Maintenance District No. 03 (De Anza Estates) for fiscal year 2010/2011 pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code; and,
5. Adopt Draft Resolution E for preliminary approval of the Annual Engineer’s Levy Report for the Atascadero Landscaping and Lighting Maintenance District No. 03 (De Anza Estates) for fiscal year 2010/2011; and,
6. Adopt Draft Resolution F declaring the City’s intention to levy and collect assessments for the Atascadero Landscaping and Lighting Maintenance District No. 03 (De Anza Estates) for fiscal year 2010/2011. [Administrative Services]

7. Las Lomas (Woodridge) Assessment Districts

Fiscal Impact: Annual assessments for 2010/2011 will total $23,639 for road/drainage system maintenance and $49,826 for landscape and lighting maintenance. These amounts will be assessed to the owners of parcels in Woodridge.
Recommendation: Council:
1. Adopt Draft Resolution A initiating proceedings for the levy and collection of annual assessments for Atascadero Street and Storm Drain Maintenance District No. 02 (Woodridge) for fiscal year 2010/2011; and,
2. Adopt Draft Resolution B accepting and preliminarily approving the Engineer’s Annual Levy Report regarding the Atascadero Street and Storm Drain Maintenance District No. 02 (Woodridge); and,
3. Adopt Draft Resolution C declaring the City’s intention to levy and collect annual assessments within Atascadero Street and Storm Drain Maintenance District No. 02 (Woodridge) in fiscal year 2010/2011, and to appoint a time and place for the public hearing on these matters; and,
4. Adopt Draft Resolution D initiating proceedings for annual levy of assessments for the Atascadero Landscaping and Lighting Maintenance District No. 02 (Woodridge) for fiscal year 2010/2011 pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code; and,
5. Adopt Draft Resolution E for preliminary approval of the Annual Engineer’s Levy Report for the Atascadero Landscaping and Lighting Maintenance District No. 02 (Woodridge) for fiscal year 2010/2011; and,
6. Adopt Draft Resolution F declaring the City’s intention to levy and collect assessments for the Atascadero Landscaping and Lighting Maintenance District No. 02 (Woodridge) for fiscal year 2010/2011. [Administrative Services]

UPDATES FROM THE CITY MANAGER:
(The City Manager will give an oral report on any current issues of concern to the City Council.)

COMMUNITY FORUM:
(This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. The Council may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council.)

B. PUBLIC HEARINGS: None.

C. MANAGEMENT REPORTS:

1.

Historic City Hall Rehabilitation Project (Consideration of City Council Chambers Location and Award of Construction Management Contract)

Public Comment on Item

Motion and Vote

Fiscal Impact: The fiscal impact of locating the Council Chambers on the fourth floor of the Historic City Hall is expected to be $1.3 - $1.4 million of currently budgeted funds. The fiscal impact for Phase 1 of the construction contract with Bernards will be $765,443 of budgeted funds.
Recommendations: Council:
1. Direct staff to locate City Council Chambers to the upper rotunda area once the Historic City Hall rehabilitation is complete; and,
2. Authorize the City Manager to execute a contract with Bernards for Construction Management/Project Management of Historic City Hall; and approve the amount not to exceed $765,443 for Phase I of construction management activities. [Administrative Services]

Request for Participation in Grant Application: “Small Cities of San Luis Obispo County Climate Action Plan” - Sustainable Planning Grant and Incentives Program

Return to Item

Motion and Vote

Fiscal Impact:
o Short Term: No monetary match is required to qualify for these grants. The Small Cities Climate Action Plan grant application would be prepared by a consultant funded through the SLO County Air Pollution Control District, with collaboration between other municipal agencies. If the grant is funded, City staff time would be needed for public outreach and coordination during the Climate Action Planning process.
o Long Term: A Climate Action Plan will commit the City and its citizens to make a number of significant changes from our current way of life. The fiscal cost of these changes is not known, but is likely significant.
Recommendation: Council adopt Draft Resolution A, to authorize participation in the Sustainable Planning and Incentives Program Grant application for grant funding of the “Small Cities of San Luis Obispo County Climate Action Plan.” [Community Development]

Revisions to the City’s Facility Policies, Procedures and Fees Manual and Amendments and Additions to Fees for City Services

Fiscal Impact:
o Approval of the recommended changes to the City’s Facility Policies, Procedures and Fees will result in minor increases in revenue from rental functions.
o Approval of the recommended addition of new fees and amendments to specified fees for City Services will result in some additional revenues, and some minor revenue reductions in field usage rental fees.
Recommendations: Council:
1. Adopt Draft Resolution A amending the City of Atascadero Facility Policies, Procedures and Fees Manual; and,
2. Adopt Draft Resolution B adding new fees and amending specified fees for City Services. [Community Services]

COUNCIL ANNOUNCEMENTS AND REPORTS:
(On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Council may take action on items listed on the Agenda.)

D.

COMMITTEE REPORTS:

(The following represent standing committees. Informative status reports will be given, as felt necessary):

Mayor Fonzi
1. Air Pollution Control District
2. County Mayors Round Table
3. Economic Vitality Corporation, Board of Directors (EVC)
Mayor Pro Tem O’Malley
1. League of California Cities – Council Liaison and CITIPAC Board Member
2. SLO Council of Governments, President (SLOCOG)
3. SLO Regional Transit Authority, President (SLORTA)
Council Member Béraud
1. City / Schools Committee
2. Homeless Services Oversight Council
3. Integrated Waste Management Authority (IWMA)
Council Member Clay
1. City / Schools Committee
Council Member Kelley
1. Atascadero State Hospital Advisory Committee
2. Atascadero Youth Task Force

INDIVIDUAL DETERMINATION AND / OR ACTION:
1. City Council
2. City Clerk
3. City Treasurer
4. City Attorney
5. City Manager

F. ADJOURNMENT:

Staff Reports and Supplemental Information

A-1 - CC Draft Minutes 032310.pdf 148.76 kb.
	A-1 - CC Draft Minutes 032310.pdf
A-2 - Special Meeting-Tour 040110.pdf 95.58 kb.
	A-2 - Special Meeting-Tour 040110.pdf
A-3 - Santa Rosa Road Award.pdf 173.13 kb.
	A-3 - Santa Rosa Road Award.pdf
A-4 - Weed Abatement Program.pdf 401.45 kb.
	A-4 - Weed Abatement Program.pdf
A-5 - Apple Valley Levy.pdf 106.57 kb.
	A-5 - Apple Valley Levy.pdf
A-5A - Apple Valley Reso A.pdf 48.75 kb.
	A-5A - Apple Valley Reso A.pdf
A-5A - Apple Valley BAD Eng Rpt.pdf 194.21 kb.
	A-5A - Apple Valley BAD Eng Rpt.pdf
A-5A - Apple Valley LLD Eng Rpt.pdf 195.84 kb.
	A-5A - Apple Valley LLD Eng Rpt.pdf
A-5A - Apple Valley Reso B.pdf 82.93 kb.
	A-5A - Apple Valley Reso B.pdf
A-5A - Apple Valley Reso C.pdf 49.38 kb.
	A-5A - Apple Valley Reso C.pdf
A-5A - Apple Valley Reso D.pdf 56.5 kb.
	A-5A - Apple Valley Reso D.pdf
A-5A - Apple Valley Reso E.pdf 72.63 kb.
	A-5A - Apple Valley Reso E.pdf
A-5A - Apple Valley Reso F.pdf 63.88 kb.
	A-5A - Apple Valley Reso F.pdf
A-6 - De Anza Levy.pdf 107.37 kb.
	A-6 - De Anza Levy.pdf
A-6A - De Anza BAD Eng Rpt.pdf 182.02 kb.
	A-6A - De Anza BAD Eng Rpt.pdf
A-6A - De Anza LLD Eng Rpt.pdf 181.71 kb.
	A-6A - De Anza LLD Eng Rpt.pdf
A-6A - De Anza Reso A.pdf 48.51 kb.
	A-6A - De Anza Reso A.pdf
A-6A - De Anza Reso B.pdf 71.88 kb.
	A-6A - De Anza Reso B.pdf
A-6A - De Anza Reso C.pdf 49.96 kb.
	A-6A - De Anza Reso C.pdf
A-6A - De Anza Reso D.pdf 58.5 kb.
	A-6A - De Anza Reso D.pdf
A-6A - De Anza Reso E.pdf 70.87 kb.
	A-6A - De Anza Reso E.pdf
A-6A - De Anza Reso F.pdf 64.47 kb.
	A-6A - De Anza Reso F.pdf
A-7 - Las Lomas Levy.pdf 107.18 kb.
	A-7 - Las Lomas Levy.pdf
A-7A - Las Lomas BAD Eng Rpt.pdf 242.88 kb.
	A-7A - Las Lomas BAD Eng Rpt.pdf
A-7A - Las Lomas LLD Eng Rpt.pdf 196.18 kb.
	A-7A - Las Lomas LLD Eng Rpt.pdf
A-7A - Las Lomas Reso A.pdf 48.2 kb.
	A-7A - Las Lomas Reso A.pdf
A-7A - Las Lomas Reso B.pdf 71.74 kb.
	A-7A - Las Lomas Reso B.pdf
A-7A - Las Lomas Reso C.pdf 49.54 kb.
	A-7A - Las Lomas Reso C.pdf
A-7A - Las Lomas Reso D.pdf 56.41 kb.
	A-7A - Las Lomas Reso D.pdf
A-7A - Las Lomas Reso E.pdf 83.35 kb.
	A-7A - Las Lomas Reso E.pdf
A-7A - Las Lomas Reso F.pdf 64.45 kb.
	A-7A - Las Lomas Reso F.pdf
C-1 - City Hall Programming.pdf 99.77 kb.
	C-1 - City Hall Programming.pdf
C-2 - CAP Grant authorization.pdf 610.23 kb.
	C-2 - CAP Grant authorization.pdf
C-3 - Facilities Manual & Fees.pdf 4.67 mb.
	C-3 - Facilities Manual & Fees.pdf
C1AConstMgmtContract.pdf 390.31 kb.
	C1AConstMgmtContract.pdf